Section 4 Supporting Documents
This section of your manual is where you will store various documents that you have collected or forms that you have completed. This allows you to have all of your materials in one location when the audit takes place. It saves time for the auditor while saving you $$$ for the cost of the audit. Since many of our auditors have worked through this format, they know exactly where to locate items required during the audit.
We keep it simple. Section 4 consists of a series of sheet protectors labeled with numbers and what items goes into the specific protector. The master list of numbers and items is listed here. Remember, you only need to include the ones that apply to the specific audit that you are doing. These items apply to a basic audit all the way to the harmonized audit with global market addendum. Use what you need to set up your manual and pass on the rest.
We keep it simple. Section 4 consists of a series of sheet protectors labeled with numbers and what items goes into the specific protector. The master list of numbers and items is listed here. Remember, you only need to include the ones that apply to the specific audit that you are doing. These items apply to a basic audit all the way to the harmonized audit with global market addendum. Use what you need to set up your manual and pass on the rest.
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Sec. 4 Master List of Supporting Documents
4.01 Certificates of Attendance from Continuing Education Workshops 4.02 Certificates of Attendance from Conferences/ Meetings with topics related to Food Safety 4.03 Certificate of Attendance from Pesticide Recertification Meetings 4.04 FSA/Google/Other Farm Maps 4.05 Google Earth Main Farm Location Photo with GPS Coordinates 4.06 Packing Facility Floor Plan 4.07 Self Assessment- Cornell GAP “My Farm Assessment” 4.08 Self Assessment- USDA Self Audit Checklist 4.09 Copy of Current Private or Commercial Pesticide Applicator Licenses 4.10 Current Municipal Water Test Results (if using municipal water source) 4.11 Current Well Water Test Results (if using wells for water source) 4.12 Current Open Source Water Test Results (if using ponds or reservoirs for irrigation source) 4.13 Copy of Manure/ Biosolid Lab Test Results 4.14 Copy of Other Licenses (OSHA Forklift/Pallet Jack Operator, etc.) 4.15 Farm historical background as expressed by deed, court record or owner statement. 4.16 Statement as to measures taken to correct any previous contamination 4.17 Pre-plant Assessment of Crop Production Areas 4.18 Pre-harvest Assessment of Crop Production Areas 4.19 Wildlife Kill Permits 4.20 Return Letters from Mock Recall Activity 4.21 OPEN 4.22 Soil Tests for Contamination 4.23 Chain of Command for Food Safety Responsibilities 4.24 Form Documenting Annual Food Safety Review 4.25 Form Documenting Monthly Management Review 4.26 Results of Microbiological or Tissue Tests w/Actions Taken 4.27 Map/ Description of Water Sources and Irrigation Design 4.28 Water Management Plan 4.29 Annual Assessment of Wild and Domestic Animal Activity 4.30 Crop Production Equipment Inventory 4.31 GAP Water Quality Assessment for Irrigation Water 4.32 GAP Water Quality Assessment for Chemical Application and Fertigation 4.33 Subcontractor Water Quality Test Results 4.34 OPEN 4.35 OPEN 4.36 Corrective Action Reports 4.37 Notes From True Recall Event 4.38 Seed Company Warranties 4.39 Invoices for Waste Management and Removal 4.40 Subcontractor Notification Letter 4.41 Oklahoma Food Defense Assessment 4.42 Crop Production Record (Farm Activity Log Book) 4.43 Sample Grower Receipt for Incoming Product 4.44 Sample Sales Invoice for Outgoing Product 4.45 Sample Bill of Lading 4.46 Water Quality Certificate for Contracted Bottled Water 4.47 Returned Supplier Approval Questionaires 4.48 Waste Product List 4.49 Invoices for Contracted Pest/ Rodent Control Services 4.50 Management/ Food Safety Job Descriptions 4.51 Master List of GAP/ Food Safety Trainees 4.52 Letters/memos showing buyer's food safety certification requirements 4.53 Organic Grower Group Agreement 4.54 Documentation of Plastic mulch removal (Pictures) 4.55 Copy of Seed/Transplant Orders 4.56 Copy of Receipt for Organic Certification Fees Paid 4.57 Copy of Receipts for Purchase of Cover Crop Seed 4.58 Copy of Receipts for Purchase of Organic Supplies/Crop Protection Products 4.59 Copy of Current Soil Nutrient Testing Reports 4.60 Copy of Letter to Adjoining Landowners 4.61 OPEN 4.62 OPEN 4.63 OPEN |
Sec. 4 Forms and Documents needed in this section
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